Per Code of Virginia § 15.2-1416, the Town Council must set its meeting schedule for the year at its first, or organizational, meeting of the year. As in past years, the regular meetings are proposed to be the 2nd and 4th Tuesday of each month, beginning at 7:00pm, at Town Hall.  Staff recommends Council review and approve the resolution included with this item.

1. Legal Holidays.

Traditionally, Town Council has canceled regular meetings that fall on legal holidays. The Resolution attached to this staff report proposes that meetings falling directly on a legal holiday will be canceled, leaving on the calendar those meetings that fall near, but not on, a legal holiday. For planning purposes, Council is asked to provide guidance to the Town Clerk regarding whether the November 24, 2020, regular meeting will be canceled, as it falls two days prior to the Thanksgiving holiday.

2. August Recess.

Traditionally, Town Council has canceled regular meetings during the month of August. Any meeting, including meetings during the month of August, can be canceled at the discretion of Town Council, and such cancelations need not be described in the Resolution if Council would like to preserve flexibility. However, this year, staff recommends that Council hold its regular August meetings in order to consider and adopt the budget.  The proposed Resolution continues to provide an August recess for all committees, commissions, and boards.  If this is acceptable, then the Motion proposed below needs no change.  If an August recess is desired, then the Motion should be amended to state that Council will be recessed for the month of August.

1.  I move that the Town Council adopt Resolution 20-07-01, establishing the regular meeting schedule of the Town Council and prescribing rules for the continuance of meetings.

And (optional)

2.  I move that Town Council cancel its regular meeting scheduled for Tuesday, November 24, 2020.