Loudoun County has negotiated with three property owners for the acquisition of three easements for the Fields Farm Park Road project.  Loudoun County Department of Transportation & Capital Infrastructure (DTCI) has handed over the Fields Farm Park Road project to Loudoun County Public Schools (LCPS).  LCPS plans on constructing a secondary access road for Mountain View Elementary and Woodgrove High Schools in the future once additional funding has been secured.  The Town’s Engineering, Planning & Development Department has finalized their review of:  ESMT-20-01, Mayfair Industrial Park Association; ESMT-20-02, Mayfair Community Association; and ESMT-20-03, Ranger Specialized Glass, INC. for permanent drainage easements for the Fields Farm Park Road project, the completion of which requires that easements be granted to the Town by private property owners.  This agenda item seeks Council approval of numerous such deeds.  For efficiency, these deeds can be approved collectively, in a single motion.

The deeds submitted to Town Council for approval with this agenda item are routine.  The land subject to the easement remains owned by the private property owner, and not the Town.  As such, it is not truly a conveyance of real estate requiring Council approval.  Nonetheless, the Town’s long-standing practice has been to treat such easements as conveyances of real estate, requiring approval by the Town Council[1] and signature by the Mayor. 

The Deeds of Easements submitted for approval with this staff report are associated with the Fields Farm Park Road Project:

a)  ESMT-20-01, Deed of Easement between Mayfair Industrial Park Association, Loudoun County Board of Supervisors of Loudoun County, Virginia, and the Town of Purcellville.  This is a Loudoun County funded and constructed project which includes construction of a roadway and adding the required storm drainage.  A permanent drainage easement to the Town is needed from this parcel.

b)  ESMT-20-02, Deed of Easement between Mayfair Community Association, Loudoun County Board of Supervisors of Loudoun County, Virginia, and the Town of Purcellville.  This is a Loudoun County funded and constructed project which includes construction of a roadway and adding the required storm drainage.  A permanent drainage easement to the Town is needed from this parcel.

c)  ESMT-20-03, Deed of Easement between Ranger Specialized Glass, Inc., Loudoun County Board of Supervisors of Loudoun County, Virginia and the Town of Purcellville.  This is a Loudoun County funded and constructed project which includes construction of a roadway and adding the required storm drainage.  A permanent drainage easement to the Town is needed from this parcel.

There is some expense associated when acquiring easements.  Loudoun County negotiated and paid for all costs associated with the acquisition of these three easements with the property owners.  The three permanent drainage easements acquired are along Mayfair Crown drive which is a Town maintained roadway in which the Town receives VDOT funding for maintenance.  Therefore, the Town will be able to use VDOT funds for any future maintenance costs.   

“I move that Town Council approve and accept the deeds offered in the Deed of Easements attached to this Staff Report, and authorize the Mayor to sign all such deeds on behalf of the Town.”