PROJECT DESCRIPTION AND UPDATE:

 

Town Council has expressed interest in constructing a performance stage in Dillon’s Woods. 

 

The purpose of this Staff Report is to inform the Town Council that Staff is gathering some additional information that will enable the Town Council to make key decisions about this proposed capital improvement project.  Specifically, Staff has asked its on-call engineering firm, Painter Lewis, in cooperation with the Town’s Parks and Recreation Advisory Board, to create three (3) rough stage design proposals, with a rough cost estimate for each:  Basic Stage Design, Better Stage Design, and Best Stage Design.  Their collaboration is expected to occur over the Summer of 2022.  This rough design phase of the project will also settle on an ideal size for the stage.  If Painter-Lewis needs to subcontract with an architectural firm to complete these preliminary designs and cost estimates, then Staff will authorize Painter-Lewis to do so for the limited purpose of achieving rough design sketches upon which future competitive bids may be based. 

 

Once those rough design and cost options have been created, Staff will return to Council for a decision on the preferred stage design, adoption of a project budget, and development of a realistic project schedule that coordinates with the other capital improvement projects being managed by Staff. 

 

Once Council has adopted a budget for the stage design and construction, Staff will enter into one or more contracts to accomplish the design and construction work in accordance with the schedule adopted by Council.  These contracts can be competitively procured, accomplished through existing task-order contracts (depending on the estimated contract price), or obtained through a combination of both approaches.  The procurement methods can be decided upon at a later date, once more information has been obtained through the impending rough-design-and-costing phase of the project.

 

 

 

It should be noted that the Dillon’s Woods Stage has been included in previously adopted Town Budgets, and therefore some monies have already been appropriated by Town Council for the project.  Town Council appropriated $50,000 in FY20, of which $5,875 was spent to obtain an engineered survey of the area in which the stage will be located, leaving a remainder of $44,125.  Town Council appropriated $0 in FY21 and FY22, and appropriated $20,000 in FY23, resulting in a cash balance of $64,125 allocated to the project.  The total estimated cost by our engineering staff for this project was $220,000, which estimate is currently being refined by our task-order engineer, as described above.